Papal meeting protocols: Do’s and don’ts

06:41 AM September 26, 2015
Pope Francis speaks at St. Patrick's Catholic Church in Washington, Thursday, Sept. 24, 2015, following his address to a joint meeting of Congress on Capitol Hill. AP

Pope Francis speaks at St. Patrick’s Catholic Church in Washington, Thursday, Sept. 24, 2015, following his address to a joint meeting of Congress on Capitol Hill. AP

NEW YORK—The Pope has arrived. What do we do? Hugs? Selfies? Curtsies? How formal should we be with a man who telephones average people out of the blue and accepts pizza deliveries in the popemobile? Should we follow the advice of congressional leaders, who told lawmakers to avoid handshakes or conversations with Pope Francis as he entered the chamber for his speech at the US Congress on Thursday?

Here’s some etiquette advice from a few experts skilled at being “in the wallpaper” of such VIP visits, the protocol officers who spend weeks or months planning every detail and know the taboos:


No hugging the Pope!

During the last papal visit to the United Nations in 2008, the instructions were clear: Don’t hug Pope Benedict. During a receiving line for UN staffers, he even stood on a 6-inch platform to help keep him out of reach.


But that quickly failed. “The first person walked up on the platform and hugged him,” said Alice Hecht, who was the UN’s chief of protocol at the time. In a previous papal visit, she said, someone even jumped onto the platform at the UN General Assembly for an embrace.

You try to create a zone of protection, said Hecht, “but of course, you never really know.”

Larry Dunham, a former assistant chief of protocol at the state department, said he personally would avoid hugging Pope Francis. “But I understand that people can be overcome in that kind of situation,” he said. “I’d follow his lead.”

But what do I say?

“If I were greeting the Pope, I would probably keep him at an arm’s distance,” said Gary Biggs, a former protocol officer in the US defense department. “I would wait for someone to introduce him, then address him as ‘Your Holiness’ or ‘Holy Father.’ If I were a practicing Catholic, probably if he extended his hand I’d make the act of kissing the ring. Some Catholics might get on one knee,” Biggs said.

In a receiving line, Biggs said, he would discourage people from taking photos, asking for autographs, giving gifts or—certainly not!—offering business cards.

“It’s not an opportunity to introduce yourself,” he said.


“Selfies are awful. Cellphones are horrendous,” said Leslie Lautenslager, a former assistant chief of protocol at the state department. Smartphones are the latest headache in protocol because anything can be captured and shared within seconds.

At the very least, ask before trying a selfie with the Pope, protocol officers say.

“It depends very much on the Pope himself,” said Hecht . “Maybe he will not mind.”

Event planners, take note

Any classic protocol faux pas, papal or otherwise? The talking hat, Lautenslager says immediately.

More than two decades ago, Queen Elizabeth was on a state visit to the United States and was to speak on the White House South Lawn. But someone forgot to pull out a little step at the base of the lectern for her to stand on. They also forgot the height difference between the Queen and the gangly first President Bush.

“Queen Elizabeth. Not tall. Guest of honor,” Lautenslager said. “At the time, she was sweet about it and made light of it.”

One can only imagine that the relatively freewheeling Pope Francis, as dignitaries go, would do the same.

Fancy meeting you here!

So now that you know how to behave around Pope Francis, what are the odds you’ll just happen to bump into him?

Not very likely.

Accidental meetings at high-profile gatherings are very unusual, according to Lautenslager. There’s an entourage of security, police, the advance team, the protocol team and more.

“It would be very hard to be oops-ing on that,” he said. AP


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