The accounts for clearing are enormous when you consider that the GSIS has 1.3 million active members as of December 2012, the COA said.
Accounts for clearing is a systems, application, products (SAP) temporary lodging account for unmatched details of billing and collection, for later posting to the individual GSIS members’ ledger accounts, COA explained.
According to COA, the GSIS has been trying to reconcile the accounts for several years already by implementing measures such as massive posting by the internal reconciliation department (IRD), regular extraction analysis, and the creation of teams to review the present capabilities and weaknesses of the computer programs.
Despite these measures, however, the balance of accounts for clearing continues to increase, said COA.
The COA report recommended that the GSIS create a task force focused on the analysis and clean-up of the P11.158 billion unreconciled accounts.
The COA noted that the GSIS created this year the reconcilement task force (RTF) and technical services departments (TSDs) in the GSIS regional offices to look into the capabilities and weaknesses of the computer programs, including identification of system errors (as a result of profiling) and recommend, develop and implement enhancements to the system.
They are working together with the information technology services group (ITSG) to help clear the unreconciled accounts, it said. Cynthia D. Balana